A local printer is a wired device that connects to a computer through a special input. It can be either a standard port or a USB output. Therefore, in the event of an input failure or malfunction in the recognition system of the connected device, there is a risk that the rest of the work will stop. Today, there are several ways to solve this problem, in addition to timely computer diagnostics. One of them is to turn a regular printer into a network printer.
What it is?
Even the simplest printer for printing has a network connection function. In addition to wireless connection, there is also the ability to connect the device using a wired interface.
In this case, the operation will depend on the server’s performance, but the possibility of failures is much less. The server crashes much less often than a home computer.
A high-quality network printer is a laser, with a high printing speed and a number of technical capabilities. It is equipped with a processor for processing incoming information, has RAM, which reduces the overall load on the connection server and increases productivity and reliability. In cost, such models are not very expensive, the price will vary depending on the number of additional functions.
How to make a regular printer network?
There are several ways to make a regular laser printer network. To do this, it must be equipped with a special network port for connection or an antenna. Using a router or drive, you can give permission to access the printer for all devices connected to a specific network.
And also a suitable solution to the problem could be to use a special print server. He performs a specific task: connects any printing device to the network.
How to connect?
To create a LAN connection through a router, you need to make sure that the printer is working and connected to the computer. It will not be out of place to update or reinstall the driver for the printer personally and for the operating system as a whole.
In many cases, network printers fail because of problems with the current version of the protocol or software.
Once the user is convinced that the printer is working and ready for use, you can proceed to configure the connection itself.
In Windows 7, you need to go to the "Devices and Printers" section. Then, right-click the context menu of the properties and go to the section indicating access to the device. In the sharing section, check the box and save the change. As a rule, this is enough for the initial setup.
There is one more nuance when setting up a local network.
If there are several computers, and one of them plays the role of the “print” server directly as the main one in the hierarchy, the computer must be turned on at the time of receipt of the print request.
You can add a printer to the list using the corresponding button. If everything is configured correctly, the system will easily recognize the device.
When installing Windows 10, sometimes the system prompts you to add a printer immediately if it sees a non-directional device on the network.
How to setup?
To properly configure the printer for wireless printing, the user will first need to find and find the network name. It can be read both in the accompanying documents of the device and in the properties by right-clicking on the desired device name.
The most convenient way to print is not to connect to a computer, but if you add the printer to a special print server. It can be software-integrated in the router or in the printer model itself; today, many modern technical devices are equipped with it. Otherwise, you will need to connect the printer through the network connector to the router.
There are several ways to configure and connect the printer.
- Hardware print server. It serves as a kind of buffer between 2 or more devices. Not to be confused with a router, which is provided as a device specifically designed to connect the printer to the router.
- Wi-fi The method is effective if the corresponding module is present in the printer. Under this condition, it will not be difficult to organize wireless printing.
- LAN port and USB. Types of wired connection using appropriate interfaces.
A cable connection is not a big deal, but both devices must be turned off in the process. Then wait for the router to load and turn on the printer. The print server must also be turned on. Additional addition and configuration of the device will not be required if everything was done correctly.
If you have a Wi-Fi module, you can try to create a wireless connection.
- WPS protocol. The necessary information on how to activate it individually for each printer can be found using the instructions. After that, you need to activate the function on the router and wait for the download, the indicator should light up in green. If there is no failure anywhere, the printer will appear in the list of other devices on the network.
- WEP / WPA. Reminds you of setting up a wireless connection. In the printer itself, you need to find the network settings and enter the login and password.
Connecting with a network cable is the easiest way. All that is needed is to insert it into the corresponding connectors on the devices. Next, you need to set the static address of the device, so the user protects himself from the loss of the printer from the list, which often happens if you use the DHCP service.
You can set any address according to the format, the main thing is that it does not coincide with other devices.
A hardware print server is a suitable solution for those who are not suitable for the above configuration methods. First you need to connect the server and the router to each other. This can be done using the built-in connection ports, or using the wireless module, if the server is equipped with it.
You can configure it using a special utility that sets the IP address, and then the user can only follow the instructions. You can get to the server by entering the address in the browser line of the computer.
If the user has a modern operating system, for further configuration it remains to go to the printers and scanners section and click the "add" button. A context window will appear where it remains to select the item “printer is not in the list”. When choosing a device type, you need to focus on the TCP / IP protocol. There are 2 ways to get the IP address for input.
- Read it on the device label. For routers, it is usually glued at the bottom.
- If you are using a LAN connection, then you will need to enter the port address directly. It can be obtained through the DHCP server and look through the properties.
After entering the address, it remains only to click "next" and go to the settings, but before that you must uncheck the automatic recognition and connection of the device. In the window that opens, select any queue name and LPR protocol. Driver installation is possible from the drop-down list or diskette. Modern models are also equipped with network search.
The utility for configuring the print server is available on the website of its manufacturer; upon purchase, the user also receives a disk in the kit.
The availability of suitable software is very important for high-quality synchronization and smooth operation. The utility will automatically find all printers connected to the router. After installing it, it is recommended that you restart the computer.
Regardless of the model and reliability level, each printer demonstrates a different quality of its work. Routine preventative maintenance can solve the lion's share of problems. This is a timely cleaning, updating drivers and device diagnostics. Of great importance is the quality of the paper used. Contrary to popular belief, absolutely any laser printer paper will not work. It affects absolutely everything: from density to the moisture level of a particular paper grade.
Problems with the printer can occur very different, starting with the fact that he does not print from the computer and queues. Or, on the contrary, it prints, but only a test page in not very good quality. And even after multiple reboots, the user sees the same result. The first thing to do is to make sure that the device is present in the system. To do this, go to the "Devices and Printers" section and look at the list of gadgets available for work.
If the printer is on the list, but still does not scan and does not show any signs of life at all, you can try using the built-in module to solve such problems. To do this, in the "Start" search bar, type the word "Remedy" in Russian and select the section devoted to printing problems. This is standard on any modern operating system. All that remains is to follow the instructions of the verification system.
Important! In many modern printers, the driver installation disk also contains a diagnostic program for this technique. The latest version, drivers and programs can always be downloaded from the manufacturer's website. Do not ignore simple solutions, it is quite possible that a failure due to this can be eliminated much faster.
The most obvious reason for a printer breakdown may be a failure in the connection and power systems. If a wire is used, then it makes sense to check its integrity. And you can also connect the device to another outlet to make sure it is in working condition. With a cable connection, the wire can be replaced. Check Wi-Fi connection. A hardware failure can often cause even the most outstanding failure.
The next item will be checking the paper and cartridge status. The device must be disconnected before this, including from the power supply. On most models, the cartridge and remaining paper can be removed by opening the back cover. If the check was carried out, and there were no hardware problems, you can proceed to the software diagnostics: checking and updating the driver. Downloading the appropriate software is recommended only from the manufacturer's website. You can take advantage of the built-in ability to check the current version of the driver, but it’s worth a look at the manufacturer’s website anyway, the system may just not see the need for an update, unlike a utility specially programmed for this.
Another section that you can and should look into is “Services”. The problem may be that the algorithms responsible for printing are disabled. In the properties of the dispatcher, you can see the status of the program and, if necessary, enable it manually. If you need to print something urgently, then there is only one way out - use another printer. To do this, uncheck "use by default" in the properties window. In the “View Queue” window, you can see a list of tasks assigned to the printer and determine the malfunction. Sometimes this list is simple enough to clear to offload the device’s RAM.
Checking the computer for viruses with a subsequent reboot, updating all system drivers and cleaning the cache will not hurt. Then the failures will be much less.
The network printer uses a separate port for connecting to the system, so if it is not recognized, then printing will become impossible. It is worth adding a printer to the list of exceptions in the antivirus program: sometimes the presence of a separate port is recognized by security systems as a violation of the security protocol. Scan can be performed in the network settings of the antivirus. Sometimes when working with drivers, you can disable the antivirus altogether, as well as the built-in firewall of the system, through the control panel. There will definitely not be any harm from this, but a number of problems when reinstalling the drivers can be avoided. You can do this in the "System and Security" section of the control panel.
The wrong address or device name is another popular reason for a possible failure. If during connection one device address was used, and then it was changed to another, then the system simply does not recognize it. Relatively speaking, for the system it will simply be another printer with incorrectly specified data.
Sharing can be found in the printer properties in the security section. There should not be any restrictive flags, and the list of print options should include all possible users. There you can see the network name of the printer in the corresponding line.
In the case of network printers, you first need to pay attention to whether all addresses are configured correctly, and whether sharing is enabled on the device. This case is different from other similar problems, for the configuration you will need to be as consistent and accurate as possible. When wiring the printer to a computer, you should also check the operability of the connection port itself, often this is the reason why the address is still not recognized. In the instructions, you can also see recommendations for caring for the device, but for current information it is better to contact the manufacturer’s website. If necessary, you will need to configure the addresses again, save the changes and restart the computer.
The following video describes how to connect a network printer.